How you can gain additional skills as an Auditor through use of your existing resources?
How Leveraging of Resources Can Assist You in Gaining Needed Audit Skills
These days an internal auditor is required to be a jack-of-all-trades. To complete the diverse set of audits that cover every facet of the organization, the internal audit team must collectively possess a vast array of skills that run the gamut from traditional financial talents to marketing, HR, and technology expertise, among others.
New technologies, such as artificial intelligence, machine learning, robotic process automation, and many others are only increasing the need for internal audit to add skills and abilities to its repertoire. Internal auditors must understand what is happening inside these “black boxes” to ensure that the technologies are not subjecting the organization to unknown risks. Chief audit executives, in particular, must be careful to ensure that the use of emerging technologies throughout the organization is being audited and that internal audit departments have the technical abilities to conduct quality audits in such areas.
Changing and Emerging Risks
“Risks in the organization are constantly changing and new emerging risks require new areas of expertise to audit them.” “You would end up chasing your tail to trying to ensure all those skills are covered in-house. It makes more sense to ensure a foundation of skills among the internal auditors on the team, and then seek other expertise through co-sourcing or other arrangements.”
To be sure, there are a variety of ways to fill gaps in the skills and expertise contained in the internal audit team. Some include boosting the existing skills on the team, while others include leveraging resources from other areas inside the organization or seeking outside help.
Here are some ways to bolster the capabilities of the internal audit team to ensure the needed expertise is available to conduct audits in new or unfamiliar areas.
Training and Education
One of the best ways to improve the skills of the internal audit team and to add additional abilities is to require existing auditors to attending training sessions. Indeed, Training Institute offers a full array of courses in several areas including cybersecurity, data governance, data analytics, cloud security, and many more, that can bolster the abilities of any internal auditor. The Institute of Internal Auditors requires practising certified internal auditors to earn 40 continuing professional education (CPE) credit hours per year. (A recent requirement necessitates that two of those credits each year are focused on the area of ethics.)
Some organizations conduct “training weeks,” where time in the schedule is specifically set aside for training. Packaging Corporation of America, for example, holds training week each March, when all other business is put on hold to ensure internal auditors have time to gain training in needed areas. Through the week, the team looks back over lessons learned from the prior year, reviews the needs of the current audit plan, and holds group training sessions in needed areas.
Lunch and Learns
A cost-effective way to get more training and knowledge for internal auditors is to have it provided by experts inside the company. Many internal audit departments hold “lunch and learns,” where an expert at a line of business of function outside of internal audit is invited to speak to the department over lunch. The expert may be from a unit that is soon to be the subject of an audit, is particularly complex, or an expert in a particular technology. The sessions typically allow auditors to ask questions and learn more about that part of the business.
One of the benefits of a lunch and learn is Business managers get exposed to internal audit and vice versa in a very supportive setting, which can increase relationship building and build trust across both sides.
They are among the most cost-effective and efficient ways to bolster the capabilities of the internal audit department. But choosing the right person can be tricky. The best guest auditors will have deep knowledge of the process or function being audited, but not so senior that they compromise the independence of the auditor become defensive when the audit finds deficiencies or problems in their original unit.
Guest auditors facilitate audits and leverage their expertise, but they don’t typically lead them. Acting as advisors, the added benefit of the guest auditor is that when they return to their jobs they can see things from an internal audit perspective and become advocates for internal audit.
Some companies rotate operations personnel through internal audit in guest auditor roles so that they gain a better understanding of risk and controls and learn to see things from an assurance perspective. When they return to their jobs out in the business they are more aware of control problems and become better members of the “first-line” of defense.
Co-sourced experts typically become part of the team for a particular audit or project. Among the best benefits of co-sourcing is that there is knowledge transfer from the outside experts to those on the internal audit team working along with them.
Among the greatest benefits is that they can provide an independent and objective take on a process that internal audit may be too close to. For example, if the CAE is also the head of compliance, he or she may look to an outside firm to audit compliance to ensure an objective audit is completed.
It’s also important to note that outsourcing portions of internal audit does not absolve the internal audit team, the board of directors, or the organization from the responsibilities of ensuring that controls are in place and functioning and risks are being managed. As Richard Chambers, president and CEO of the IIA, put it in a blog post last year: The IIA believes, “oversight and responsibility for the internal audit activity cannot be outsourced.”
Promoting a Culture of Learning
This includes encouraging training and education, including providing time and covering expenses of attending training sessions or academic classes that improve individuals while they upgrade the skills of the team at large. It may also involve providing auditors time to seek learning or to experiment with different approaches, such as data analytics or other technologies.
It is also important to hire the type of internal auditors that continually seek out new challenges, love to learn new things, and demonstrate a curiosity about how things work. “These are life-long learners and that’s what you want on your internal audit team”. “The type of person who says they already know everything about internal audit there is to know… you can’t afford to have that person on your team.”
Audit International are specialists in the recruitment of Auditors and various Corporate Governance Professionals including Internal Audit, Compliance, IT Audit, Data Analytics etc across Europe and the US.
If you would like to reach out to discuss your current requirements, please feel free to reach us on Germany- 0049 30217 82920 or Switzerland 0041 4350 830 59
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